问答题 {{B}}Business Report{{/B}} At some time or other most of us find ourselves faced with the task of making, a report, even if it is only a report of telephone conversation, or an interview, or meetings we have attended. Reports of this kind will usually be short and straightforward accounts calling for no more than an orderly arrangement of relevant facts clearly presented. These reports, like those at meetings of clubs and societies, and in business generally on matters of routine, are often made verbally. In business, reports frequently call for very much more. They may involve lengthy investigation and research and run into many pages or even assume the proportion of a small book. But whatever the nature of the report, the object is always the same—to present in adequate from relevant factual information, and sometimes conclusions and recommendations, as a guide to action to be taken. The form taken by report will vary with its length and subject matter, but there are certain general principles common to all report writing. Essential report writing phrases 商务报告写作基本用语 Introduction 简介或事由 This report aims/sets out to... The report is based on... The aim of this report is to... The aim/purpose of this report is to... Findings 调查结果或比较结果 It was found that... The following points summarize our key findings. The key findings are outlined below. This disparity clearly showed... Conclusion(s) 结论或推论 It was decided/agreed/felt that... It is clear that... No conclusions were reached regarding... Recommendation(s) 建议或推介 It is suggested/proposed/recommended that... We(strongly)recommend that... It is essential to... It would be advised to... Signaling 示意或点出缘由 The following areas of concern have been highlighted. There are a number of reasons for... There are several factors that affect... A further factor is... This raises a number of issues. As might have been expected,... Contrary to expectations,… 范文: ·Your company or organization is becoming more successful. In order for this success to continue, you want to expand and increase the budget of your department. The Directors have asked you to write a report saying why your department needs extra money. ·Write a report, explaining why your department needs more money, and include the following points: —Whether extra staff is needed(and, if so, why). —Whether changes to the office space and equipment should be made. —What plans you have for further development. —How the investment would generate extra business. ·Write 200-250 words. To: Bill Henderson, Finance Director From: Andrea Hope, Public Relations Manager Date: May 5, 2009 Report on the additional budget for the coming year for the Public Relations Department Introduction The aim of this report is to consider additional budget for the Public Relations Department for the coming year. Findings The Public Relations Department is now having three interpreters and one receptionist. They can hardly deal with the increasing number of visitors and clients. It is impossible for them to cover over the upcoming busy seasons. Due to rapid business increase, the Public Relations Department urgently needs additional staff members: one interpreter and two receptionists. The Department needs to recruit five new employees to cover over the loss of staff through retirement later in the year, as well as two temporary workers to provide cover for maternity leave that may well be long-term. What's more, the existing office space and equipment is inadequate for a busy department of public relations. Conclusion We have assessed the current staffing levels, and come to a conclusion: the Public Relations Department is short staffed. It is clear that the Public Relations Department has to recruit new employees to tackle the possible problems occurring in booming business of the company. Therefore, it needs badly extra money for business expansion. Recommendations 1) It is recommended that the Department start to recruit new employees immediately by advertising in national newspapers and trade magazines. 2) Temporary positions should also be advertised in local newspapers for four production workers and two receptionists. If the successful candidates prove reliable, they can be offered full-time contracts to replace employees retiring or not returning form maternity leave. {{B}}Practice{{/B}} ·Your company has planned three training courses: Foreign Language Development Changes in Technology Management Skills ·You have been asked to write a report, recommending the course you think would be most useful for people who do the same kind of job as you. ·Write the report, saying which course you have chosen. Explain why you feel it would be the most useful and why the others are not so suitable. ·Write 200-250 words. To: Mr. Walker, Director of Human Resources Department From: Zhang Zhigao, Translating Coordinator Date: May 5,2009 Subject: Company Training Course Most Suitable for Foreign Language Translators Introduction This report sets out to recommend one training course out of three as being the most useful for all foreign language translators in the company. Findings As the translating coordinator, I strongly recommend that the company provide the third one, Management Skills, for translators. The reasons are as follows: All translators in the Company have university degrees in English and many colleagues in our field have qualifications in Linguistics or Translation. As the company's English language course is only to diploma level and contains nothing that will be new to us, it is not suitable for us and is best left to other colleagues. All company translators completed an excellent course on technology last year, which brought us up to date on the use of personal computers and machine translating. Clearly, we do not need to attend the second course, Changes in Technology, which is quite similar. The Management Skills course is definitely the one for the company's translators. It has recently been announced that our department will be divided, next year, into six sections, each of which will serve a specific division of a much-expanded company. Thirty new English language graduates will be recruited as new translators, five to each section. We six existing translators will be promoted as Heads of Section. However, all six of us lack management skills and, when we have our own sections, such skills will be absolutely necessary. Conclusion Therefore, it is felt that all translators should be enrolled for the Management Skills training course.