填空题 Directions: This section is to test your ability to answer questions. Each passage has 5 questions. You should give brief answers to these questions. The answers should be no mo than 4 words. Write them in the corresponding space on the Answer Sheet.

How to Organize Meetings?

Meetings can be the most dreaded part of business, yet they are essential to good communication. Make them a positive part of your business operation by organizing them well. To organize a meeting:
(1)Decide exactly who should attend the meeting.
(2)Schedule a time for the meeting with the persons attending, making it clear what the meeting is about and how long it will take.
(3)Schedule a place for the meeting that is conducive to discussion and does not allow interruptions.
(4)Plan an agenda with a time schedule for addressing each issue.
(5)Distribute the agenda well in advance of the meeting, asking for any modifications or additions.
(6)Once the meeting starts there should be one person in charge who manages the meeting and facilitates discussion.
(7)The meeting leader should stimulate and clarify communication, summarizing points made.
(8)Consensus should be encouraged, but don't make that the endpoint.
(9)If more information is needed for making decisions, schedule another meeting with homework assignments.
(10)At the end of the meeting clarify what has transpired and what the next steps are.
(11)Distribute a summary of decisions reached at the meeting, including the date and time of any future meetings.

填空题 What's the most important thing to do when planning a meeting? To ______ should attend the meeting.

填空题 What kind of additional people can be invited to the meeting? Those who could provide some ______, insights, or firsthand facts relevant for the meeting purposes.

填空题 What should the meeting leader do during the meeting? They should ______ communication, summarizing points made.

填空题 How can we make a meeting a positive part of our business operation? By ______ them well.

填空题 What should we do if more information is needed for making decisions? We should schedule another meeting with ______.