摘要
将电子文件的来源信息著录在元数据之中 ,可以从根本上保证电子文件的证据价值。然而 ,要以档案学的来源原则为指导在办公自动化系统中做到这一点 ,就必须首先更新传统的来源观念 ,代之以“广义的来源”观。它比西方学者提出的“概念来源”更适于在OA系统中应用。具体在全宗层次 ,除传统的主体全宗以外 ,还应该划分客体全宗 ,其划分标准有三点 ;在系列层次 ,则可以根据职能来源自动标引系列号 ;此外 ,还应该组织虚拟案卷 ,以便著录最微观层次的来源信息。如此构建形成虚拟存在的“电子全宗”、“电子文件系列”和“电子案卷” 。
To describe provenance information about electronic records into metadata can fundamentally guarantee the evidential value of electronic records. However, to ensure this in the OA system in accordance with the Principles of Provenance of archives science, it is essential to renew the traditional concept of provenance (which is based on records creators) and to take its place by a broader view of provenance. Such a broader view, similar to the view of ' conceptual provenance' held by Western scholars, unfolds more clarity in definition and suitability for managing electronic records. From the perspective of broader provenance, records in the OA system can be organized not only as subject fonds (which are focused on a records creating agency, organization or individual) but also as object fonds (which are focused on a project of social activities that is cross institution). The key to organize object fonds is filing module, which shall be the object that has integrity in a special field or within particular range, level and class, and with particular independent function and appropriate scale. To provide complete information about provenance, describing information about series and files are also necessary. At series level, records can be automatically indexed and given a series number according to their functional provenance. In addition, virtual file is useful for describing provenance information at the lowest micro level. 'Electronic fonds', 'electronic series' and 'electronic files' which have been built up and have virtually existed in the OA system can be regarded as the transformed forms of traditional fonds and files.
出处
《浙江大学学报（人文社会科学版）》
CSSCI
北大核心
2002年第5期110-116,共7页
Journal of Zhejiang University:Humanities and Social Sciences
关键词
电子文件管理
办公自动化系统
元数据著录
背景信息
来源原则
区分全宗
立卷
Electronic records management
OA system
metadata description
context information
principle of provenance
identifying fonds
organizing file folder
